IT ServicesStudents


Backing up ALL Google Data using Google Takeout

Don’t worry. It’s easier than you think. Below are step-by-step instructions backing up of all your Google data, so that you can access them once your Gmail account has been disabled. Following the backup, the contents of the .zip folder can be extracted, and certain aspects can be imported into Microsoft Office 365 Outlook. 

There is also a printable PDF document if you prefer to work from a paper copy.

If you have an extremely large Google Drive, please clean it up by deleting any files you no longer need, or exporting any files in Microsoft Office format into your individual filestore on your device or into OneDrive, deleting any files you have successfully copied across. This will minimise the number of files going through the conversion process, and will make the archive process quicker.

Due to data size and required storage space, we recommend you follow this process on your laptop or desktop using the web browser of your choosing (Safari, Chrome, Internet Explorer etc.)

Step 1

Log into your Google account using your Loughborough credentials

Step 2

Open a separte tab and visit the Google Takeout website:

Step 3

Make sure all Google products you want to move have a green tick in the check box next to them. Safest selection is to select ALL.

DO NOT click Next yet

*your view may be different depending on which additional Google products you have

Step 4

Specific to Contacts, you need to change the format from vCard to CSV

To do this, Click the drop-down arrow for Contacts

Click the drop-down arrow next to ‘vCard’ to see other options

Select Comma-separated values (CSV)

Step 5 Takeout 6

Now contacts are in CSV format and all Google products are selected, Click Next at the bottom of the page

Step 6

Select ZIP

Select Send Download link via email

then Create Archive

Google will start converting and archiving all the Google content you ticked

Step 7 Takeout 8

Google will send an email when your archive is ready for download. This may take some time depending on how much data is being transferred

Step 8 Improved Google email re Takeout

When you receive the email from Google, select Download Archive

and save to the location of your choosing

Step 9

Once downloaded, extract the files from the .zip folder, so that you can access them when importing in the future. 

Your Google Drive files should now be available in Microsoft Office formats in the archive.


*Instructions are available to import your Calendars and Contacts into Microsoft Office 365 Outlook and to upload your Google Drive files into OneDrive for Business