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Jabber Persistent Chat Rooms

Jabber Persistent Chat Rooms Introduction And Features

A new feature has been enabled for all University users of Jabber, accessible from the icons on the left side of the Jabber main window.

Persistent chat rooms allow users to have chat conversations with groups of other University staff members over a period of time, without the need for all participants to be logged into Jabber for the full duration of the chat conversation. This obviously allows staff to drop in and out of conversations as often as they wish to do so. In addition members of staff can contribute to a number of different chat conversations at the same time and can even create their own discussion groups if they choose to do so.

There are two different types of chat room – public and restricted.

Public chat rooms can be created by a member of staff, but then any other member of staff at the University can then search for and join the chat room with requiring approval from the chat room creator or moderator.

Restricted chat rooms are created by a member of staff, just like with public chat rooms, but although other University staff members can search for the chat room, they can request to join the chat room but that request has to be approved by the chat room creator or moderator.

There is no restriction on members of staff creating persistent chat rooms, but it should be noted that all chat room names and descriptions are searchable by all members of staff at the University and so names and descriptions should be appropriate and informative.

Use of the Jabber and the persistent chat rooms feature are covered under the University’s Acceptable Use Policy and other related policies.

http://www.lboro.ac.uk/services/it/staff/help/policies/aup/

Persistent Chat Rooms Guide For Windows

Creating Chat Rooms

‌New chat rooms are created by clicking on the button at the top of the main Jabber window.

Jabber Install Windows 3

Select “File”, “New” and then “Chat room” from the menus.

Another option is to select the “New room” button from the Chat Rooms Jabber window.

 

 Jabber Chat Room Guide Windows 1

 

The new chat room should be given a name and description.

It should be noted that all chat room names and descriptions are searchable by all members of staff at the University and so names and descriptions should be appropriate and informative.

The new chat room needs to be configured as either “Public” or “Restricted” by selecting the appropriate button. Public chat rooms can be found and joined by all staff at the University without requesting permission from the chat room moderator or administrator. A member of staff can search for a restricted chat room, but their request to join the chat room has to be approved by a chat room moderator.

Once a chat room has been configured as “Public” or “Restricted” it is NOT possible to change that configuration at a later date.

If the new chat room is configured as “Restricted”, up to 30 moderators can then be added by typing their names into the moderators search box and selecting the appropriate people from the displayed list.

Joining Existing Chat Rooms

Members of staff can search for and request to join existing chat rooms from the Jabber main window. Selecting “Chat Rooms” and then “All rooms” will display the names and descriptions of all existing University chat rooms.

Jabber Chat Room Guide Windows 2 

 

For those chat rooms that the user is already a member, moderator or administrator, there will be a tick in next to the chat room name. Selecting the “Join” button for a chat room will either immediately make them a member of the chat room if it is configured as “Public” or request approval from the chat room moderators if it is configured as “Restricted”.

Selecting “My rooms” will limit the chat rooms listed to those that the user has already joined.

Posting In A Chat Room

A joined chat room can be opened by double-clicking on it from the list of chat rooms.

 Jabber Chat Room Guide Windows 3

 The chat room window contains:

 

  • Search and dial bar
  • Chat room member list and status information
  • Start Conference Call Button
  • Chat room history search options
  • Chat room configuration options (for administrators and moderators only)
  • Main chat room history window
  • New message window

 

New postings can be added by typing the message into the new message window at the bottom of the main chat room window. The postings will then appear in the main chat room history window.

Chat room message information will be held centrally on University systems in accordance with University data retention and security policies.

Use of the Jabber and the persistent chat rooms feature are covered under the University’s Acceptable Use Policy and other related policies.

http://www.lboro.ac.uk/services/it/staff/help/policies/aup/

Search And Dial Bar

Jabber Chat Room Guide Windows 4

The search and dial bar allows you to enter a contact name or number and query the online directory. Click the call button to call a contact.

Chat Room Member List And Status Information

 

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The chat room member list will show a user the Jabber status of other members of the chat room. The user can then select to contact an individual user directly by double clicking on their name on the list. This will open another Jabber window.

 

Jabber Chat Room Guide Windows 6

This will then allow the two chat room members to communicate directly through Jabber without the conversation being shared with all members of the chat room.

Conference Call Button

When two or more members of a chat room are online in a Jabber chat room at the same time, there is the option available to start a conference call between all of those chat room members by clicking on the  button at the top of the chat room member list.

Jabber Chat Room Guide Windows 7

Chat Room History Search Options

Over time, there could be a considerable number of postings in a particular chat room. There is the option to search through the available stored history of a chat room for past information.

Click on the icon at the top of the main chat room window.

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This will open a window where the user can enter search parameters related to the required history search.

 

Jabber Chat Room Guide Windows 9

Chat room message information will be held centrally on University systems in accordance with University data retention and security policies.

Use of the Jabber and the persistent chat rooms feature are covered under the University’s Acceptable Use Policy and other related policies.

Persistent Chat Rooms Guide For Mac

Creating Chat Rooms

‌New chat rooms are created by selecting “File” and then “New Chat Room…” from the menus.

 

 

The new chat room should be given a name and description.

It should be noted that all chat room names and descriptions are searchable by all members of staff at the University and so names and descriptions should be appropriate and informative.

The new chat room needs to be configured as either “Public” or “Restricted” by selecting the appropriate button. Public chat rooms can be found and joined by all staff at the University without requesting permission from the chat room moderator or administrator. A member of staff can search for a restricted chat room, but their request to join the chat room has to be approved by a chat room moderator.

Once a chat room has been configured as “Public” or “Restricted” it is NOT possible to change that configuration at a later date.

If the new chat room is configured as “Restricted”, up to 30 moderators can then be added by typing their names into the moderators search box and selecting the appropriate people from the displayed list.

Joining Existing Chat Rooms

Members of staff can search for and request to join existing chat rooms from the Jabber main window.

Selecting “Chat Rooms” and then “All rooms” will display the names and descriptions of all existing University chat rooms.

 

‌‌Jabber Chat Room Guide Mac 3

 

For those chat rooms that the user is already a member, moderator or administrator, there will be a tick in next to the chat room name.

Selecting the “Join” button for a chat room will either immediately make them a member of the chat room if it is configured as “Public” or request approval from the chat room moderators if it is configured as “Restricted”.

Selecting “My rooms” will limit the chat rooms listed to those that the user has already joined.

 

Posting In A Chat Room

A joined chat room can be opened by double-clicking on it from the list of chat rooms.

 

Jabber Chat Room Guide Mac 4

 

The chat room window contains:

 

  • Chat room member list and status information
  • Chat room configuration options (for administrators and moderators only)
  • Main chat room history window
  • New message window

 

New postings can be added by typing the message into the new message window at the bottom of the main chat room window. The postings will then appear in the main chat room history window.

Chat room message information will be held centrally on University systems in accordance with University data retention and security policies.

Use of the Jabber and the persistent chat rooms feature are covered under the University’s Acceptable Use Policy and other related policies.

http://www.lboro.ac.uk/services/it/staff/help/policies/aup/

 

Chat Room Member List And Status Information

Jabber Chat Room Guide Mac 5

 

The chat room member list will show a user the Jabber status of other members of the chat room.

The user can then select to contact an individual user directly by double clicking on their name on the list.

This will open another Jabber window.

 

Jabber Chat Room Guide Mac 6

 

 This will then allow the two chat room members to communicate directly through Jabber without the conversation being shared with all members of the chat room.

 Chat room message information will be held centrally on University systems in accordance with University data retention and security policies.

 Use of the Jabber and the persistent chat rooms feature are covered under the University’s Acceptable Use Policy and other related policies.

 http://www.lboro.ac.uk/services/it/staff/help/policies/aup/