IT Project Management at Loughborough
The information on this website relates to IT Services Portfolio Management Office and the Portfolio, Programme, Project (P3M) strategy and framework used to deliver IT Projects within the University.
IT Services P3M Strategy
The strategy is a set of techniques and principles used to ensure that significant IT change is delivered as effectively, transparently and cost-efficiently as possible. Portfolio management ensures that the IT projects undertaken are the most valuable and appropriate use of resource and that capacity is available to meet demand, given the University’s strategic objectives, operational needs and appetite for risk. In these senses, portfolio management can be seen as “doing the right things” and project management as “doing things right”.
The strategy includes:
- Stage Boundaries (Milestones)
- Project Classification and Planning
- Roles and Responsibilities
The P3M strategy is based on industry best practices and draws from the following publications
- Management of Portfolios, 2011 edition, Axelos
- Portfolio, Programme and Project Offices, 2013 edition, Axelos
- Managing Successful Projects with PRINCE2®, 2009 edition, Axelos
- ITIL v3 2011 framework
It has been adapted to meet the needs of the University. It is under a programme of continuous process improvement aligned to maturing its P3M capability in line with the Axelos (formally OGC) Portfolio, Programme and Project Management Maturity Model P3M3®.
Flexibility & Scalability
Not all projects require high and complex levels of governance, documentation and reporting and the aim of the strategy is to provide a set of guidelines that are right for the project.
The PMO is able to provide a consultancy service where advice, guidance and support are needed to start projects or assistance with any aspect of the methodology.
The PMO’s remit is as follows;
- Management dashboards
- Governance support
- Oversight, scrutiny and challenge
- Capacity planning
- Resource management
- HR management
- Contract management – external
- Facilitate programme / project start-up
- Centre of Excellence (CoE)
- Good practice
- Knowledge management
Requesting a Technology Project
To request an IT project please contact ITS Business Partnering (BP) in the first instance via email@example.com. They will work with you to build out the appropriate business case and establish the effort required to implement. They will facilitate it’s progression through the approval process below.
When ready your proposal it will be submitted to the IT Portfolio Board (ITPB), Chaired by Richard Taylor (COO) for approval. If approved a Project Board will be established by the project team delivering the project to monitor and control the project through to delivery. Proposals should be submitted to the ITPB via the PMO at least 8 working days ahead of the ITPB. Please contact the PMO when you ready to submit a proposal and the PMO will advise you of the next available meeting date. Where a proposal needs to be considered out-of-cycle the PMO will work with you to escalate as appropriate.
Further information regarding the project lifecycle within IT Services can be found here.