IT ServicesStaff

Office 365

Managing your Usage

Introduction

There is a restriction on how much space you can use on University provided workspace. You may be directed to this page when you reach 95% of this. We have provided Windows users with a tool called Windirstat to help identify the largest files so that you can quickly manage your usage.

How Can I Access the Tool?

WinDirStat is accessible from University Labs, the Library, Wireless using the eduroam secure network, or Hallnet. Please note the tool is not available off-campus or at home.

1

Run windirstat

Clik here WinDirStat to run the application. You will be asked for your username and password.

2

Select Run

A message box will appear, select Run to start the application.

3

Click Run

Click Run in the warning message.

4

Select your Individual Workspace

A message box will appear asking you to select a drive to scan. Make the appropriate settings as described below:

Select A Folder and click the Browse button marked ...

Screen image: WinDirStat - Select Drives.


In the Browse For Folder window click the folder with the same name as yourself and then click My Documents. Click OK twice.

Screen image: Browse for folder.

Only select the (U) drive to scan and click OK.

Screen image: Select Drives.

Tip: You can also open My Computer and right click on the U drive, SelectProperties to obtain your current quota usage.

5 Screen image: Scan in Progress. Screen image: WinDirStat TreeMap.

Wait for scan

The scan will take a few seconds to complete. During this time you will see Pac Man type images moving across the screen.

When the scan has finished, you will see colourful images at the bottom half of the screen known as a treemap. The treemap represents each file as a coloured rectangle, the area of which is proportional to the file's size. The colour of rectangle indicates the type of file, as illustrated in the extension list.

To the left of the screen you will see a list of files and folders. The list is arranged in size order so you can easily see which files are using most space. Clicking on a folder will also select the folder in the treemap and selecting a file in the treemap will select it in the file and folder list.

 

6 Screen image: Clean Up.

Clean Up

To clean up or delete selected files, select Clean Up at the top left hand of the screen and click on the appropriate option. Alternatively, highlighting a file in the file and folder list or the treemap then pressing the delete key will also delete selected files.

7 Screen image: Show Free Space.

Options: Show Free Space

To view the free space of each drive, select Options from the top of the screen and then click Show Free Space.