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Data Management

OneDrive for Business

OneDrive for Business

OneDrive for Business, for staff, is a service being rolled out to the University in support of collaborative working and information sharing.

This will enable collaborative activity with staff and students across the University and external partners.  Please check out the Q&A below and let us know if you have any further questions

OneDrive for Business 

What is OneDrive for Business?

OneDrive for Business is an integral part of Office 365, that provides a place for you to store, share, and sync your work files. You can update and share your files from any device with OneDrive for Business. You can even work on Office documents with others at the same time. Click here for more information.  

What is the difference between OneDrive for Business and just OneDrive?

You may already have OneDrive at home with your free consumer Microsoft/ account.  This is a personal/consumer service and is not provided or managed by IT Services at Loughborough University. 

IT Services provide your OneDrive for Business for University related purposes. Your OneDrive for Business is managed by Loughborough University and lets you share and collaborate on work documents with co-workers.

What benefits does this offer me over typical “onsite” file store?

Unlimited capacity – starting at 1TB per person, with the University able to request higher amounts where required for University activities. 

Security – With online storage services, data is encrypted both during transmission and while at rest, ensuring no unauthorized users can access the files.

Recovery – Your documents are automatically backed up.  A recycle bin and complete version makes recovering work quick and simple.

Accessibility – From tablets to smartphones, netbooks to desktops, you can access your account from any internet connection, whether you're on a mobile browser or a University computer.

Syncing – Syncing ensures your files are automatically updated across all of your devices. This way, the latest version of a file you saved on your desktop is available on your smartphone.

Sharing – Whether you want to share a single document or an entire folder with hundreds of documents, OneDrive for Business allows you to easily share files with just a few clicks.

Collaboration – OneDrive for Business allows multiple people to edit and collaborate on a single file or document. You don’t have to worry about tracking the latest version or who has made what changes!

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How do I access OneDrive for Business?

OneDrive for Business can be accessed via a web browser at

In University provided computer labs you will access your OneDrive for Business by using the web browser or the internet shortcut provided on the desktop.

How can I access my files if I forget my OneDrive for Business password?

If you forget your University log-in/password please follow the guidance on our password guidance pages.

How can I access my files if I delete them from OneDrive for Business?

You can restore them from the Recycle Bin following the guidance from Office Support: Finding lost/missing files & Restoring previous document versions

Are there any restrictions when saving to OneDrive for Business?

There are some restrictions and limitations when you sync files and folders, including certain strings in filenames such as COM[1-9], LPT[1-9], NUL and AUX. For a full list please see here. However, it should be noted that with web services like Office 365 these change quickly.  For example, at the time of writing, the file name path limit has increased – Click here for more information.