Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Human Resources

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Work Experience

Guidance to ensure that there is consistency across the University when employing on a work experience placement.

Contracts:  To determine whether a work placement student should be paid, consider the following:

If the answer was ‘yes’ to any of the above, payment should be made for the placement period and a contract will be issued, based on the information provided in the offer form and the approval from Operations Sub-Committee (only applicable to grade 6 or above).  The employee will be subject to the Conditions of Service relevant to the role which they will be undertaking, and contract extensions, terminations, and periods of notice will be treated in the normal way.

However if a person is going to be work shadowing a member of staff or is at the University purely for their own benefit (e.g college project), then this placement will not be paid.  (Please note if you do not intend to pay the work experience placement, a contract will not be issued by Human Resources).  

Salary: Will be based on the grade appropriate for the job, (e.g. someone employed to carry out secretarial duties should be paid at the appropriate level within the Administrative Services Grades).  It would be unusual for Work Experience Placements to be paid higher than the bottom point of a grade, given that the role will be very much developmental in focus.

Costs: When employing, short or long term staff, it is important to consider any additional costs involved.  eg. Pension auto-enrolment will apply if an employee meets the threshold of earnings. 

If you have any questions or are unsure of what action to take, please contact the School HR Adviser.


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Tel: 01509 222169

Fax: 01509 223903