Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Human Resources

A-Z content

Payroll

The Payroll and Pension office is located in the Rutland building on the first floor, Room 1.09.

Office opening hours are:

Monday - Thursday 09:00 to 17:30

Friday 09:00 to 17:00

Please call 01509 222040 or email payroll@lboro.ac.uk for all general payroll enquiries. 

Monthly Salaries/Imago Payroll Ltd

‌Salaries are paid on the last day of the month, unless this is a weekend or bank holiday. In this case, the pay day will be the last working day of the month.

 2017 Salaries Paydates

Monthly salaries are calculated as 1/12th of the annual salary - this is pro-rated for new starters and leavers where a full month is not worked. This is calculated on the number of calendar days worked in the particular month.

If your employment commences after the 19th of the month, you will not be paid until the following month. 

Imago hourly employees are paid based on their timesheet submission.

imago Ltd Pay Dates 2017

4 Weekly Payroll

‌Pay is calculated on a 4 weekly basis, governed by the submission of hours from the relevant departments.

There are up to 13 pay frequencies per year, dependant on the weeks you work.

4 Weekly Pay dates 2016

4 weekly Pay Dates 2017

Claims Payroll

‌‌‌Claims are paid dependant on the submission of approved claims forms, expenses and e-forms via the UT Process - see section 6 in the University Teacher Guidance link for full details.

Pay is calculated by the submission of hours from the relevant departments, for further information on casual/temporary staffing issues please refer to the Guidance Notes.‌

Claims Paydates 2016-17

Claims Paydates 2017-18

 

HMRC/Tax Queries

Tax Queries and National Insurance (N.I.) are dealt with by HMRC directly on 0300 200 3300. Further information on HMRC contacts can be found here.

If you are commencing employment within the University and have a P45 from your previous employer please supply this to the Payroll Department. If you do not have a P45 please ensure you complete and return the relevant P46 statement.‌

Loughborough University Tax Reference Number - 267/L773

Imago Tax Reference Number - 120/VB18157

National Insurance Number

All employees are required to have a UK National Insurance number, you will need to supply this to payroll as soon as possible.

If you do not have a NI number please to go to the Government NI website to start the application process. 

Payslips

Employees in Salaries, Imago Ltd, 4 Weekly and UT Claims posts will access their payslips directly through my.HR, for further details on accessing these please refer to e-Payslips section.

All other Claims employees (non UT) will receive an emailed copy of their payslips.

Please note the University does not print payslips; employees are required to access their payslips through my.HR and print/save them as required.

Change of Bank Account Details

Employees are required to update these through my.HR - if you have updated your bank account details after the relevant payroll cut off dates, please check with payroll to confirm that these have been applied.

P60's

Employees in Salaries, Imago Ltd, 4 Weekly and UT Claims posts will access their P60's directly through my.HR.

All other Claims employees (non UT) will receive an emailed copy of their P60.

Please note the University does not print P60's; employees are required to access their P60's through my.HR and print/save them as required.

Pension Information

For full information please see pensions section.

Childcare Vouchers

For full information on the Childcare voucher scheme please refer Childcare Voucher Scheme

You will need to supply your staff number, see either you staff card or payslips for this, and the Employer Reference Number/Scheme ID which for Loughborough University is 0000362116.

Overtime/Extra Payments

Forms below to be completed and passed to Payroll for any overtime/extra payments:

Overtime Payment Form Grades 1-5Extra Payments Form - Grade 6 - Aug 2017

For full information please refer to the Overtime Policy.

Contact Details

The general office telephone number is 01509 222040 or you can send an email to payroll@lboro.ac.uk

If you need to contact an indivdual in the team directly, please use the contact details below:

Name Position Email Phone
Jon Wright Payroll & Pensions Manager j.r.wright@lboro.ac.uk 228098
Amy Fox Payroll Supervisor a.fox@lboro.ac.uk 222020
Allison Jennings Senior Payroll Assistant - Salaries a.jennings@lboro.ac.uk 222019
Helen Key Senior Payroll Assistant - Claims  h.t.key@lboro.ac.uk 228011
Sheryl Parker Senior Payroll Assistant - 4 Weekly s.m.parker@lboro.ac.uk 222025
Taraneh Arvandi Senior Payroll Assistant - Salaries t.arvandi@lboro.ac.uk 228011

 

 

*italics denotes part time working hours

 

Contact us

Tel: 01509 222169

Fax: 01509 223903