Computer Safety (DSE)
The University policy on the safe use of computers (Display Screen equipment) can be found at: Display Screen Equipment (DSE) Policy
Training for computer users is provided by Cardinus All staff who use computers should visit this site, familiarise themselves with the content and modify their workstation accordingly; they should also carry out a self assessment using the form included at that site. Any problems should be directed to your DSE Assessor
Occupational Health issues vouchers for a free eye test to eligible staff (see below). This issue of this voucher is conditional on testing being carried out at the University’s chosen optician (currently 4 Eyes, in the Student’s Union building). If you subsequently require glasses solely and specifically for computer use then you will be able to claim a contribution towards these from your Manager/ School/ Department, but not from Occupational Health (see later).
To obtain your voucher, please send an email to firstname.lastname@example.org or call 222851 and confirm the following information:
- That you are a PC user (DSE) at the University
- You have not had an eye test here in last 2 years
- Your staff number
- Your Department / School
- Whether or not you are eligible for an NHS eye test (*see below)
Occupational Health will not reimburse eye testing costs for employees who choose to use a different optician. Retesting will usually be allowed every 2 years, except in exceptional circumstances.
PhD students are not covered by the DSE policy and therefore cannot usually claim a voucher. If they have a contract of employment as a Bought in Teacher then they may be eligible but must confirm first with their supervisor/ line manager that DSE use is part of their duties.
Contribution towards glasses for DSE use only
The University will also pay for a pair of basic spectacles (frames and lenses) where these are required solely and specifically for DSE use. The University will not pay for glasses which are used for reading or driving as well as DSE work. However, the contribution may be claimed towards the cost of varifocal lenses where the central part of the lens is specifically calibrated to allow viewing of the computer screen. The cost of the contribution will not exceed the normal cost of a pair of basic frames and lenses.
The current contribution level is £49 for single vision lenses, or £69 where the nature of the work requires bifocals/varifocals. If you are eligible for this then the optician will mark their recommendation on a report form, which then needs to be submitted through your normal Departmental/ School expenses process. Occupational Health does not process these claims; any forms sent to Occupational Health will be returned to you.
Occupational Health is also NOT responsible for any claims made for prescription safety spectacles. Please discuss with your line manager if you require such items. More advice on PPE and protective eyewear can be obtained by clicking here.
*NHS free eye test- eligibility
You may be eligible for a free NHS eye test if you satisfy one of the following criteria. Please note the optician on Campus only sees NHS patients on a Wednesday and a Friday. You will need an eye test voucher in this case, although OH will not be charged for the test and the contribution rules for VDU spectacles above will still apply.
- aged 60 or over
- registered blind or partially sighted
- diagnosed with diabetes or glaucoma
- aged 40 or over and you are the parent, brother, sister, son or daughter of a person diagnosed with glaucoma, or you have been advised by an ophthalmologist that you are at risk of glaucoma eligible for an NHS complex lens voucher
You are also entitled to a free NHS sight test if:
- you receive Income Support or Income-based Jobseeker's Allowance (not contribution based)
- you receive Pension Credit Guarantee Credit
- you receive Income-based Employment and Support Allowance
- you are awarded Universal Credit you are entitled to, or named on, a valid NHS tax credit exemption certificate
- you are named on a valid NHS certificate for full help with health costs (HC2)
You can also check on the optician's website - www.4eyesopticians.co.uk.