Finance OfficeVisitors

Procurement including how to do business with the university

Mandatory Contracts by Category

Catering

Category Specialist: Debbie Tyler
T: 01509 223625
E: D.A.Tyler@lboro.ac.uk

Requirement / ContractRoute
University functions LU Professional Service: All refreshments for meetings and catering for functions must be ordered from Refresh - order form here

Domestic

Category Manager: Robert Cross
T: 01509 222015
E: R.M.Cross@lboro.ac.uk

Requirement / ContractRoute
White Goods

LU Contract: Stearn Electric Company Limited
T: 0115 928 7508
E: jamie.thompson@stearn.co.uk
W: www.stearn.co.uk

Personal Protective Equipment e-marketplace catalogue: Arco

Furniture

Category Manager: Robert Cross
T: 01509 222015
E: R.M.Cross@lboro.ac.uk

Requirement / ContractRoute
Office Furniture LU Professional Service: Furniture and Design Team
E: S.A.Gorey@lboro.ac.uk
W: http://www.lboro.ac.uk/services/fm/services/furniture/
Blinds, Curtains and Flooring LU Professional Service: Furniture and Design Team
E: S.A.Gorey@lboro.ac.uk
W: http://www.lboro.ac.uk/services/fm/services/furniture/
Removals and Relocations LU Professional Service: Furniture and Design Team
E: S.A.Gorey@lboro.ac.uk
W: http://www.lboro.ac.uk/services/fm/services/furniture/

IT and telecoms

Category Manager: Jake Smith
T: 01509 228186
E: J.M.Smith@lboro.ac.uk

Requirement / ContractRoute
Desktops, Laptops and Notebooks LU Contract: XMA / Viglen
Instructions for buying a computer
Apple Equipment

LU Contract: Academia
Instructions for ordering Apple products

Software Software for your work computer
IT Consumables and Peripherals

e-marketplace catalogue: XMA

LU Contract: Academia Ltd
T: 07966 268 099
E: tom.needham@academia.co.uk
W: www.academia.co.uk

LU Contract: Insight Direct UK plc
T: 08446 928 639/ 07827 848 301
E:guy.beaudin@insight.com
W: www.uk.insight.com

LU Contract: Primo IT
T: 07977 414 765 / 01509 274 502
E: craig@primoit.co.uk
W: www.primoit.co.uk

LU Contract: Softcat
T: 07872 403 779
E: andybr@softcat.com
W: www.softcat.com

Toners and Cartridges e-marketplace catalogue: Banner
e-marketplace catalogue: XMA
Mobile Phones

LU Contract: Gamma
Instructions for ordering a mobile telephone

Laboratory

Category Manager: Iam Williamson
T: 01509 228359
E: I.Williamson@lboro.ac.uk

Requirement / ContractRoute
The Supply of General Laboratory Equipment LAB5028 LU HE Contracts
HVLE X-Ray and Elemental / Micro Analysis Equipment, Associated Equipment, Accessories, Consumables, Maintenance and Servicing of Equipment LAB3051 NW HE Contracts
HVLE High Value Imaging / Analysis Systems & Microscopy Instrumentation, Associated Equipment, Accessories, Consumables, Maintenance and Servicing of Equipment LAB3054 NW HE Contracts
HVLE High Value Spectroscopy Equipment, Associated Equipment, Accessories, Consumables, Maintenance and Servicing of Equipment LAB3053 NW HE Contracts
National Agreement for Mass Spectrometry and Chromatography Equipment HE Contracts
National Agreement for Microscopes & Imaging - BA-LAB046 HE Contracts

IRLA for Laboratory Consumables LAB4023 SU

HE Contracts

IRLA Chemicals General Purpose LAB4025 SU

HE Contracts
Radiochemicals for Use in Research and Teaching -  BA-LAB033 HE Contracts
Laboratory - IUPC Gases Framework Agreement - LAB5035 LU HE Contracts
Electronic Components and Associated Products, Service Kits, Tool Fixings, Test & Measurement Equipment and Batteries

e-marketplace catalogue:
RS Components

Library

Category Manager: Jake Smith
T: 01509 228186
E: J.M.Smith@lboro.ac.uk

Requirement / ContractRoute
Books e-marketplace catalogue: Blackwells

Office supplies

Category Manager: Ian Williamson
T: 01509 228359
E: I.Williamson@lboro.ac.uk

Requirement / ContractRoute
Stationery e-marketplace catalogue: Whittaker Office Solutions

Postal services

Category Manager: Jake Smith
T: 01509 228186
E: J.M.Smith@lboro.ac.uk

Requirement / ContractRoute
Postal services LU Professional Service: Mailroom

Professional services

Category Manager: Jake Smith
T: 01509 228186
E: J.M.Smith@lboro.ac.uk

Requirement / ContractRoute
Temporary Staff Recruitment LU Contracts:
Campus Living bar and catering staff:
Gill Cooke
T: 01509 633633
E: jobs@gill-cooke.co.uk
All other temporary staff recruitment:
HE Contracts
Permanent Staff Recruitment Contact your departmental Finance Officer.  Any requests must be completed via iTrent
Insurance Services LU Professional Service: Insurance Team
T: 01509 222026
E: insurance.support@lboro.ac.uk
Legal Services

LU Professional Service: Professional Services Category Manager, Jake Smith
T: 01509 228186
E: J.M.Smith@lboro.ac.uk
Legal Services User Guide

Travel and accommodation

Category Manager: Jake Smith
T: 01509 228186
E: J.M.Smith@lboro.ac.uk

Requirement / ContractRoute
Rail, Flights and Hotel and Accommodation LU Contract: Key Travel
W: www.keytravel.com
Book online or provide your requirements over the phone for Key Travel to source the best option / quote.  Provide Agresso project code when booking.  University Business Travel Information
Local Hotel Accommodation and Conference Facilities  LU Professional Service:
Burleigh Court and The Link Hotel
T: 01509 633030
W: www.burleigh-court.co.uk
W: www.linkhotelloughborough.co.uk
Car Hire and Van Rental

LU Contract: Enterprise
W: https://b2b.enterprise.co.uk - In placing your order via this portal, you must be pre-registered and use a University Purchasing Card.  (To register, contact Jaskirat Singh at Enterprise (E: jaskirat.singh@ehi.com - T: 01159 644 000 / 07501 223 480), stating your name, department and landline telephone number)
You must comply with the Car Hire Collection and Return Procedure and Driving Policy.
What your Account Development Representative can do for you
FAQ Guide
European Car Hire:
The University's insurance does not cover overseas car hire rental.  However, Enterprise (E: jaskirat.singh@ehi.com - T: 01159 644 000 / 07501 223 480), are able to arrange overseas car hire rental and it is advised that you take out their insurance cover.

 Taxis LU Contracts: Negotiated rates and service levels are agreed with the following firms:
Quorn Cabs
T: 01509 414900
E: quorncabs@gmail.com
W: www.quorncabs.co.uk

iBusiness Taxi (Movements Unlimited)
T: 01509 503000
E: ask@movementsUK.com
W: www.movementsuk.com

JSC
T: 01509 842625
E: ian@clark1961.wanadoo.co.uk

LU Contract for 'Loughborough in London'
Goldline Car Services Limited
T: 020 8555 5555
E: info@goldlinecars.co.uk
W: www.goldlinecars.co.uk
 Coach Hire

LU Contracts:
Ausden Clark
T: 01162 629492
E: info@ausdenclark.co.uk
W: www.ausdenclark.co.uk

Paul S Winson
T: 01509 232354
E: sales@winsoncoaches.co.uk
W: www.winsoncoaches.co.uk

Roberts Coaches
T:01530 816424
E: sales@robertscoaches.co.uk
W: www.robertstravelgroup.co.uk

LU Contract for 'Loughborough in London':
E Clarke & Son (Coaches) Limited T/A Clarkes of London
T: 020 8778 6697
E: info@clarkescoaches.co.uk
W: www.clarkescoaches.co.uk

Fuel Cards

Fuel cards can be used to purchase fuel for LU owned vehicles and the cost is paid monthly via a consolidated invoice.  Depending on your requirements, there are two options available.

LU Campus based vehicles: We have an arrangement via a compliant framework for a Shell Fuel Card that allows access to a discounted Diesel Fuel rate (typically a couple of pence below the market rate) at the Loughborough Shell Station on Belton Road.

This contract is managed by Nigel Worth, FM Contracts Manager
T: 01509 564612
E: N.V.Worth@lboro.ac.uk

LU Non-campus based vehicles: For vehicles that travel more widely, there is an option to use a Fuel Genie fuel card.  This can be used at any Tesco, Morrisons or Sainsburys Fuel Stations nationally.  These must be registered to a particular vehicle and there are options to manage monthly spend limits, record mileage, etc.

Fuel Genie Cards are arranged directly by Procurement - please contact Rob Cross for further information:
T: 01509 222015
E: R.M.Cross@lboro.ac.uk