Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

University Library

LUPIN and the Institutional Repository


Loughborough University's Institutional Repository View our Repository

An Institutional Repository (IR) is an online collection of an institution's research output. Loughborough's IR contains over 17,000 full-text items and includes journal papers, book chapters, conference papers, theses and audiovisual material. The aims and objectives of the IR are:

How do I submit my research output?

For papers, conference contributions, book chapters and all other research output other than electronic theses, please use the Loughborough University Publication Information database LUPIN. Login is with your standard University username and password. LUPIN enables you to attach and upload the accepted for publication version of the full-text of your output and sends it to the Institutional Repository for checking and processing. Repository staff will email you when your submission has been added. If you require assistance with LUPIN please contact: researchpolicy@lboro.ac.uk

Please remember to upload the accepted for publication version of your file, rather than the publisher PDF. We will check the publisher copyright policies and manage publisher embargoes.Text files should be in Word or PDF format. Only one file should be uploaded (any appendices, figures etc. should be included in the main document). If you need to submit a further file (for example if you have a video art work which is accompanied by a text document, please contact repository@lboro.ac.uk).

In LUPIN, you will be required to agree to the terms and conditions of the Institutional Repository licence for each submission to give us permission to make your work available online (this is in the form of a box to tick in LUPIN).  Depending on your licence agreement with the publisher, your file will be made available under the appropriate Creative Commons licence. Repository staff check publisher embargo periods and will apply any necessary embargo to your submission.

Please make sure that you have the agreement of co-authors before submitting papers to the repository, especially if copyright of the work has been retained by the authors.

Also, if you are submitting audio-visual work please remember to seek permission from participants/performers beforehand. A suggested consent form is available here.

Instructions for uploading papers to the Institutional Repository via LUPIN are available via the Help section in LUPIN.


How do I submit an E-thesis?

A Loughborough University Electronic Thesis (E-thesis) should be submitted via the e-thesis submission form. Login is with your standard username and password. Please supply one file containing your complete thesis and a second file with the Certificate of originality, thesis access conditions and deposit agreement (4.1c from the Academic Registry Template Shop). IMPORTANT: We are unable to process your e-thesis if the Certificate has not been signed by both your supervisor and yourself. Signatures must be original not copied and pasted.

The regulations are that Students are required to deposit a copy of the final version of their Ph.D. thesis, as approved by their Examiners, in electronic format in the University’s Institutional Repository. Each thesis will be made freely available on the web via the University’s Institutional Repository unless the thesis is Restricted or Confidential. The research degree will not be awarded until the electronic version has been deposited with the University.

Further information and details of the submission process are available from the Academic Registry Template Shop (Section 4 Research Student Administration).

Please read the procedures and notes about third party copyright material in theses.





Contact us

01509 222338
Repository Manager

01509 223993