Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 263171

International students

Erasmus and international exchanges

Application procedure for INCOMING EXCHANGE STUDENTS

1.         How to apply
2.         Module choice
3.         Completing an application form and learning agreement
4.         Accommodation
5.         Pre-sessional English language courses
6.         European Credit Transfer System (ECTS) and transcript of records
7.         Semester/term dates dates, welcome and induction programme
8.         Exchange Student Handbook 2014-15
9.         Contact the Exchanges Office

How to Apply (incoming exchange students)

Check that your University has an Erasmus+ /international exchange agreement with Loughborough University and the subject you are studying is covered by an agreement. It is very important that you only apply to Loughborough University if your subject is covered by an agreement. To view which departments at Loughborough University have links with your home university click here.  Contact your home Erasmus+ (or Study Abroad) Co-ordinator who will be able to offer you advice on which university to study at and agree a course of study with them.

If your University does not have an agreement with Loughborough please contact your home Erasmus+ (or Study Abroad) Co-ordinator. The University is unable to deal with requests from students to set up new agreements.

Module Choice

Exchange students should normally choose modules from their host Department, however registration on 'open access' modules for other Departments may exceptionally be permitted, subject to the agreement of your Loughborough Departmental Exchange Co-ordinator and the Department providing the module involved.

The module catalogue offers specific guidance on module choice. If you require further guidance please contact the relevant Departmental Exchange Co-ordinator

Completing an Application Form and Learning Agreement

All incoming Erasmus+ and international exchange students will need to complete an application form and learning agreement, which can be downloaded from the links below:

Completed forms must be returned to Loughborough University by 15 June 2015 (for admission in Semester One) or 15 November 2015 (for admission in Semester Two).

Erasmus+ applications

Send the completed forms to the appropriate School/Department Exchange Co-ordinator at Loughborough University

If your application is successful, the form will be sent to the University’s central administration for processing. Your details will be entered onto the student database and a letter confirming your place at Loughborough University and registration documents will be sent to you.  You will automatically receive information on ‘how to apply for your accommodation’ by email from the Student Accommodation Centre.

International exchange applications

Send the completed form to the Institutional Exchange Co-ordinator (contact details shown below). The application will be forwarded to the School/Department for approval.


Please see the Student Accommodation Centre for further details.

Pre-sessional English Language

The Student Advice and Support Service at Loughborough University runs a number of pre-sessional courses before the start of each academic year. You may find it useful to attend one of these courses before starting your formal programme.

European Credit Transfer System (ECTS) and Transcript of Records

Please note that this section is relevant to European (Erasmus+) students.

ECTS credits are a value allocated to course units to describe the student workload required to complete them. They reflect the quantity of work each course requires in relation to the total quantity of work required to complete a full year of academic study:

Transcript of records

Students are asked to include a transcript of records as part of their initial application to Loughborough University. At the end of the exchange study period at Loughborough University, a transcript is available to students from their Department of study before, or soon after, they return to their home university. The transcript includes an explanation of how credits and grades can be transferred.

Semester/Term Dates, Welcome and Induction Programmes

The semester/term dates for Loughborough University can be found at the link below:


Schools/Departments normally run their own induction programmes for students, but you will also be invited to attend some welcome events which are organised centrally within the University. Further details can be found in the Exchange Student Handbook.

Exchange Student Handbook

The Exchange Student Handbook 2014-15 can be downloaded at the following link:  http://www.lboro.ac.uk/international/exchange/incoming/erasmus/handbook_documents/Exchange Student Handbook.pdf.  It provides general information which will be of use to you in preparation for, and during, your exchange programme. 

A pre-departure guide has also been produced the University’s International Office and can be downloaded at the link below:

International student pre-departure guide

Contact the Exchanges Office

Student enquiries and general enquiries should be directed to:

Trish Swift
Administrative Assistant
Programme Quality and Teaching Partnerships Office
Academic Registry, Rutland Building, Loughborough University, Loughborough, LE11 3TU
Tel: (44) 1509 222475
Email: P.J.Swift@lboro.ac.uk

Julie Hibbert
Institutional Exchange Co-ordinator: Erasmus+ exchanges
Programme Quality and Teaching Partnerships Office
Academic Registry, Rutland Building, Loughborough University, Loughborough, LE11 3TU
Tel: (44) 1509 222237
Email: J.A.Hibbert@lboro.ac.uk

Pam Rouse
Institutional Exchange Co-ordinator: International (non-Erasmus+) exchanges
Programme Quality and Teaching Partnerships Office
Academic Registry, Rutland Building, Loughborough University, Loughborough, LE11 3TU
Tel: (44) 1509 222241
Email: P.Rouse@lboro.ac.uk


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