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Changes to the Expenses Policy

Changes to Expenses Policy – Travel & subsistence scale rates
Effective: 1 June 2018

Meal allowances

An alternative to claiming expenses for meals based on receipts is to use a scale rate. HMRC bench mark rates are set as follows.

Minimum time away from office Maximum amount of meal allowance
5 hours £5
10 hours £10
15 hours (and ongoing at 8pm) £25

Withdrawal of the “staying with friends and family" scale rate of £25 per night

When an employee spends a night away from home whilst on business, he may choose to stay with a friend or relative instead of staying in a hotel. The employee may incur the cost of an evening meal. The employee is entitled to a deduction for a qualifying expense incurred while staying with family or friends.

Some years ago HMRC withdrew the £25 per night scale rate and it is necessary to bring our expenses policy in line with HMRC scale rates. As a result, the “staying with friends and family" scale rate of £25 per night is being withdrawn.

More detailed information will be available in the Expenses Policy document which will be updated with effect from 1 June 2018. However, if you have any queries about these changes please contact Frazer Holmes the University Tax Manager on 222079 or by email to

Posted by
Emma Burrow (extension 228018)
Posted on
Thursday, 12 April 2018 at 11:41 GMT
Posted in

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