Senate

The following deletion (shown in brackets) is proposed to give effect to Council's decision that part-time academic staff shall be eligible for Study Leave.

Ordinance XV Study Leave

1. Every member of the Academic Staff may apply via the Faculty Directorate to the Vice-Chancellor for study leave, with full salary, after the completion of three calendar years' service as a (full-time) member of the Academic Staff of the University. Absence from the University, including leave of absence, compassionate leave, maternity leave, absence due to sickness, or leave of any other description except authorised holidays shall not be counted in the qualifying period.
2. The Vice-Chancellor or his nominee acting on the recommendation of the relevant Directorate shall have the authority to grant study leave subject to the following conditions:

(a)	the purposes for which study leave is sought shall be to further the academic interests and standing of the applicant and the University and the applicant's proposals for achieving these purposes must be acceptable to the Vice-Chancellor.
(b)	The Vice-Chancellor must be satisfied that in granting study leave the academic work of the University or any part thereof shall not thereby be unreasonably impaired, and to that end study leave shall be taken at a time to be determined by the Vice-Chancellor. Nevertheless, in any case in which the Vice-Chancellor has signified his approval of the purposes for which study leave has been applied, such study leave shall commence not later than twelve months from the date of the application for study leave.
(c)	a member of the Academic Staff on study leave shall not undertake remunerated employment elsewhere without the permission of the Vice-Chancellor.
(d)	the total duration of study leave granted to a member of the Academic Staff when added to the total of service in the University as defined in para. 1 hereof, shall not exceed one seventh of the period thus aggregated, within any single seven year period.
(e)	the maximum period of study leave granted to a member of the Academic Staff at any one time shall not exceed twelve consecutive calendar months and the minimum shall be two months.
(f)	in any case in which an application for study leave is made on the basis of the applicant's expectation of being able to make certain arrangements, study leave will be granted on condition that before the commencement of such study leave, the applicant shall certify that he/she will be able to carry out the arrangements referred to in his/her application, or such alternative arrangements as the Vice-Chancellor may accept as serving the purposes for which study leave was originally granted.
(g)	in any case in which the applicant is unable to make the arrangements described in his/her application, or such alternative arrangements as may be acceptable to the Vice- Chancellor, or in any case in which the approved arrangements become incapable of performance for any reason, the granting of study leave shall become void forthwith.

3. Application for study leave shall be made in writing to the Dean of Faculty at least six months before the first day of the period for which study leave is sought. The application shall state the purposes for which study leave is desired and the proposed arrangements for achieving those purposes. The applicant's Head of Department shall be required to express an opinion to the Directorate on the application, particularly in regard to the proposed date of commencement and duration of study leave. If the Directorate supports the application it shall so recommend to the Vice-Chancellor.
4. In the event of the Faculty Directorate refusing an application for study leave, the applicant may appeal to the Vice- Chancellor to override the Directorate's decision. In the event of the Vice- Chancellor or his nominee refusing to grant study leave, he shall make known to the applicant his reason for such a refusal. The applicant may not again apply for study leave within six months from the date of the refusal of the previous application.
5. While on study leave in excess of three calendar months a member of the Academic Staff shall not, except at the invitation of Senate, undertake any teaching, examining or associated duties within the University. He/she shall be deemed to have resigned from any committees or other bodies of the University to which he/she may have been elected, appointed or co-opted with effect from the first day of his/her study leave, and he/she shall forego active participation in the affairs of any committee or University body of which he/she is an ex-officio member during the period of his/her study leave.
6. All decisions made by the Vice-Chancellor or his nominee on applications for study leave shall be reported to Senate.
7. All staff who take study leave are required at the expiry of that study leave to submit a report on it to the Manager of Academic Registry.