Present

Tim Burton (Chair) (TB)	Tricia Breen (PBr)
Sally Mason (SAM)	Phil Blake (PB)
Nick Cope (NC)	Lynn Dutton (LD)
Richard Lightowler (RL)	Richard Mollart (Notes) (RM)
Jo Corlett (JC)	Rosie Candy (RC)

Apologies for Absence

Siobhan Clarke, Angela Crawford

Action/Matters Arising From Last Meeting

VB has reported meetings concern re: lack of progress towards a new SIS and is preparing a business case.

RM has not yet provided a facility to keep users up to date with new CIS developments but proposes a link from the CIS front page to document containing relevant system change information.

VB has supplied a synopsis of status of ASAS.

New Human Resources Information System (HRIS) Presentation

Tricia Breen (PBr) from CIS presented an overview of the new Personnel system which was well received.

Project Update

SAM provided an overview of the OMR project for Teaching Quality Assurance. RH is working on this with expected completion in Jan 2003.

First Destination Survey – no action yet.

CIS Upgrade to Client Server – A report was presented from Pali Bains. Training sessions have been arranged for selected users. RC expressed concern that certain key people had been omitted from list. It was suggested that the training ought to include greater emphasis on the Finance Screens and Reports.

SAM to report comments to Pali

It was noted that there may be issues arising from SENDA with regard to CIS screens and reports.

There was a strong recommendation that HPA not be switched off in December.

WEB project – SAM presented an overview of the aims which are to provide a Portal to the Oracle Database.

OFS – it was noted that the early version of OFS was being closed down.

Production Services Devolution – RM presented a brief overview explaining that the aim was to transfer production from CIS to relevant departments of work that was non financial and not to do with personnel and payroll.

Help Desk

RM tabled data of calls to CIS help desk for July – October 2001.

RM reported on the new data downloads that had been released to users. He was again asked to provide feedback to users on what data downloads now exist.

Action: RM to provide feedback to users re: data downloads and other system changes

User Requests

SAM tabled spreadsheets detailing completed work and the status of requests and proposed programme for undertaking outstanding work. These would be circulated electronically to the group following the meeting for members to share with their constituents

Consultation Items

SAM asked for views on how to engage in consultation with users. Options suggested included a questionnaire and attending faculty meetings. It was thought that attendance at Faculty Meetings would be most productive.

Action: JC/RC/LD to invite SAM to faculty meetings

CIS Web Site

A brief discussion took place re: the ‘new look’ CIS web site.

LD/JC/RC agreed to co-ordinate and feedback users comments.

Date and time of next meeting

To be arranged. Note the suggested date/time of Tuesday 25^th February 2003 9.30 am in N1.28 is no longer feasible.