SAF09-P17

10 June 2009

Smoking at Work Policy

CONTENTS

1.	University Policy

1.1	Purpose

1.2	Scope of the policy

1.3	Arrangements

2.	Duty holders

Director of Facilities Management

Health, Safety and Environment Manager

Staff and students

Visitors

1.	University Policy

Purpose

This edition of the University Smoking at Work Policy updates the 2007 document and addresses:

the provision of support for staff who would like to stop smoking

whether to move to a smoke free campus

1.2	Scope

a)	The Smoking at Work policy applies to the lighting of pipes, cigarettes or cigars.

b)	The policy applies to all smokers on the University campus and to smokers travelling in vehicles whilst on University business.

1.3	Arrangements

1	By law, smoking is banned in virtually all ‘enclosed’ and ‘substantially enclosed’ public places and workplaces. (Health Act, 2006; The Smoke-free (Premises and Enforcement) Regulations 2006.

In addition, imago does not permit smoking in any of its residential areas or hotel rooms.

Accordingly, smoking is not permitted in any University buildings or vehicles.

Where staff or students smoke outside they :

Must not smoke close to doors, windows or air inlets where smoke may be sucked into the building. A distance of 3m from openings is considered to be a reasonable distance to prevent smoke drifting inside the building.

Must observe NO SMOKING signs or hazard warning signs in proximity to highly flammable liquids and gases

4.	In addition, staff who smoke outside are asked to be considerate of the University’s reputation by not smoking in areas which are highly visible to customers and members of the public.

5.	Smokers wishing to give up smoking will be directed to the free NHS Stop Smoking Service for the East Midlands which can be contacted on 0845 045 2828 / 01509 410242

Or via the web on http://smokefree.nhs.uk/eastmidlands/

Additional support for University staff may be arranged periodically through the university HSE office, information on current resources will be publicised on the HSE website http://www.lboro.ac.uk/admin/hse/ when available.

5.	Contraventions of this policy will be dealt with through the usual disciplinary procedures. In addition those who do not comply with the law in this respect may be liable to fixed penalty fines and possible prosecution

Duty Holders

Facilities Management shall ensure that the provision of smoking shelter, bins and no smoking signage is suitable and sufficient. Concerns regarding these items shall be directed to the FM helpdesk on 2121.

Supervisors and Managers will be responsible for enforcing this policy where appropriate by the usual disciplinary procedures

HSE office shall consider issues arising out of this policy which have not been resolved by other means. Complaints should be made in writing to the HSE Manager

All staff and students are expected to comply with this policy.

All visitors and contractors are required to abide by this policy. Staff members are expected to inform students or visitors of the requirements of this policy.