The Council

COUN06-A3

NOTICE OF MEETING

The next meeting of the University Council will be held on Tuesday 18 July in the Council Chamber, Administration Building 2.

PLEASE NOTE THAT THE FORMAL MEETING WILL BE PRECEDED (2.30PM START) BY A PRESENTATION ON THE LOCAL DEVELOPMENT FRAMEWORK BY THE CONSULTANTS, GVA GRIMLEY.

Mr J M Town, Registrar

The meeting will be preceded by a buffet luncheon in the Council Ante-Chamber at 1.30pm.

AGENDA

1. Business of the Agenda

Members are reminded that a starred item is approved at this stage unless notice is given of intention to speak to it. Any member wishing to speak to a starred item, to raise an item under any other business or to challenge the unconfirmed minutes is asked to give notice to the Registrar by mid-day on Monday 17 July.

2. Minutes

To confirm the Minutes of the Meeting of the Council held on 31 March 2006 (COUN06-M1 previously circulated).

3. Matters arising from the Minutes

3.1 Enterprise and Commercial Services Development Committee

COUN06-P32

Further to Minute 06/3, to approve Terms of Reference for the Joint Senate/Council Committee.

3.2 British University in Egypt (BUE)

Further to Minute 06/11.2 (ii), to note that Senate had agreed that negotiations with BUE should continue.

3.3 Other Matters Arising

SECTION A: Items for Discussion

4. University Strategic Plan

COUN06-P33 (to follow)

To receive a progress report on the development of the University Strategic Plan.

5. University Budget

5.1 Budget Update 2005-06

COUN06-P34

To receive an update on the University's budget for 2005/06.

5.2 Budget 2006-07 and Financial Outlook to 2008-09

COUN06-P35

On the recommendation of Resources and Planning Committee, to approve the budget for 2006-07 and to consider the financial outlook to 2008-09.

5.3 HEFCE Financial Forecasts and Commentary to 2009-10

COUN06-P36

To approve Financial Forecasts to 2009-10 for submission to HEFCE.

5.4 HEFCE Indicators of Financial Health

COUN06-P37

To note current Financial Health Indicators provided by HEFCE.

6. University Planning Activities

6.1 Corporate Planning Statement 2006

COUN06-P38 (to follow)

To approve the Corporate Planning Statement 2006 for submission to HEFCE.

6.2 Schedule of Planning Activities

COUN06-P39

To note a Schedule of Planning Activities.

7. Capital Programme

7.1 Progress Report

COUN06-P40

To receive a progress report.

7.2 Development of Student Residential Accommodation

COUN06-P41 (to be tabled)

To receive a progress report on the Development of Student Residential Accommodation.

8. Engineering Building Board of Inquiry Recommendations

COUN06-P42

To note discussions from Estates Management Committee regarding the Engineering Building Board of Inquiry Recommendations.

9. Intellectual Property, Spin-Out Companies and Consultancy

9.1 Report from the Chair of the Intellectual Property Board

COUN06-P43

To receive a report from the Chair of the Intellectual Property Board.

9.2 Policy on IP, Spin-Out Companies and Consultancy

COUN06-P44

To approve the Policy on IP, Spin-Out Companies and Consultancy.

10. Risk Management

[Section 3 of paper COUN06-P47 also refers to various Risk Management items]

10.1 Consolidated Statement on Risk Management

COUN06-P45

To receive and approve a Consolidated Statement on Risk Management 2005/06, together with a revised version of the Risk Register and Risk Schedules.

[Note: The Risk Management Policy – received July 2005 – has not changed. Copies are available from the Assistant Secretary to Council upon request].

10.2 Audit Committee’s and Council’s Risk Management Opinion

i. To note the opinion of the Chair and Committee that, based on all the risk-related reports received during 2005/06, including EMG’s Annual Report, internal audit reports and discussions with major risk holders, the University has in place satisfactory risk management procedures in order to provide the required assurance to Council.

ii. To formulate Council’s opinion on risk management.

*10.3 HEFCE: Assessment of Institutional Risk

COUN06-P46

To receive a copy of HEFCE’s Assessment of Institutional Risk.

11. Audit Committee

COUN06-P47

To receive a report of the meeting the of Audit Committee held on 1 June 2006, and:

i. To note a minute concerning Health and Safety governance issues, together with a report of a meeting of the Chairs of the Audit Committee and the Health, Safety & Environmental Committee, the Registrar and the Bursar (item 1.3 of the report and Annex A refer)

ii. To approve the appointment of Internal Auditors and a Fee Proposal (item 5(iv) of the report refers)

iii. To note the Audit Committee’s opinion that the University’s arrangements for pursuing and evaluating Value for Money are satisfactory and to formulate Council’s opinion (item 6 of the report refers).

iv. To approve the appointment of External Auditors and a Fee Proposal (item 7 of the report refers)

12. Matters for Reports

12.1 Pro-Vice-Chancellor (Research)

(i) Research Grants and Contracts

COUN06-P48

(ii) Update on RAE 2008

*12.2 Pro-Vice-Chancellor (Teaching)

(i) Recruitment for 2006/07 Entry

COUN06-P49

*12.3 Director of Business Partnerships, Innovation and Knowledge Transfer

COUN06-P50

*12.4 Director of External Relations

COUN06-P51

13. Vice-Chancellor's Business

To receive a report from the Vice-Chancellor on the following items:

i. EMUA and EMDA

ii. Pay Discussions

iii. 1994 Group.

SECTION B - Items for Approval

*14. Terms and Conditions for University Bursaries and Scholarships

COUN06-P52

To approve Terms and Conditions for University Bursaries and Scholarships.

*15. University Ordinances

Further to Minute 06/12.2 and paper COUN06-P21, to confirm:

i. amendments to Ordinance XVII: Conduct and Discipline of Students

*16. Membership of Council and Appointments to Committee Chairs and Standing Committees

COUN06-P53

.1 To note the membership of Council for 2006/07 thus far determined.

.2 To appoint the Chairs of certain Committees.

.3 To authorise the Chair (delegated to Registrar) to take action on behalf of Council to make appointments to remaining vacancies on Council Committees, Joint Committees of Senate and other bodies to which Council appoints.

*17. Resources and Planning Committee

COUN06-P54

To receive the report from the meeting of Resources and Planning Committee held on 2 June 2006 and approve the following recommendations:

1. Major Project Approval Procedures (item 3 and Annex A refers)

2. Tuition Fees (item 10 and Annex B refers)

3. Parking Charges 2006/07 (item 11 and Annex C refers)

*18. Senate

COUN06-P55

To receive the reports from the meetings of Senate held on 5 May and 28 June 2006 and approve the following recommendations:

.1 Programme Proposals (minute 06/62 refers)

.2 Student Services Committee: revised Terms of Reference: (minute 06/74 and Annex A refers)

.3 Establishment of New Prizes, Amendments to Existing Prizes and Discontinuation of Prizes (minute 06/75 and Annex B refers)

*19. Health, Safety and Environmental Committee

COUN06-P56

To receive the report from the meeting of the Health, Safety and Environmental Committee held on 21 June 2006 and to approve:

.1 Food Allergies Policy (minute 06/19.2 and Annex A refers)

.2 Recommendations relating to First Aid Provision (minute 06/22 and Annex B refers)

.3 Code of Practice for the Purchase and Use of Drug Precurser Chemicals in the University (minute 06/29 and Annex C refers)

*20. Treasurer’s Committee

COUN06-P57

To receive the reports from the meetings of the Treasurer’s Committee held on 16 March and 23 June 2006 and to approve amendments to the Committee’s Terms of Reference (Annex A).

*21. Alumni Board

*21.1 Annual Report

COUN06-P58

To receive the Annual Report of the Alumni Board for 2005/06.

*21.2 Constitution

COUN06-P59

To approve changes to the constitution of the Alumni Board

*22. Careers Service Advisory Board

*22.1 Annual Report

COUN06-P60 (separate enclosure - members only)

To receive the Annual Report of the Careers Service Advisory Board for 2005/06.

*22.2 Membership

COUN06-P61

To approve changes to the membership of the Careers Service Advisory Board

SECTION C - Items for Information

*23. Council Effectiveness Review: Implementation Plan

COUN06-P62

To receive the Council Effectiveness Review Implementation Plan and to note progress to date.

*24. Annual Report on Student Complaints

COUN06-P63

To receive the annual report on Student Complaints, including Office of the Independent Adjudicator issues.

*25. Sporting Success at Loughborough University

COUN06-P64 (to follow)

To receive a report from the Director of the Sports Development Centre.

*26. Loughborough Students’ Union

*26.1 LSU Annual Report

COUN06-P65

To receive the LSU Annual Report.

*26.2 LSU Constitution: Revisions

COUN06-P66

To receive an update on the review of the LSU Constitution.

*27. Chair’s Action

To note that Chair’s Action has been taken to approve the following items between meetings:

Revisions to the Procedure for the Appointment of DVC, PVCs and Deans: added the DVC (ex officio) to the appointment committees for PVCs and, to reflect actual practice, changed the route for the appointment of Senate members from 'appointed' to 'elected' (paragraph on procedure for 'appointment' has been removed).
Establishment of Prizes (action taken by Registrar)

Full details are available from the Assistant Secretary upon request.

*28. Reports of Committees

To receive reports from the following Committees:

i) Performance Monitoring Group – 15 June 2006 [COUN06-P67]

ii) Research Committee – 23 March and 18 May 2006 [COUN06-P68]

iii) Student Services Committee – 1 March 2006 [COUN06-P69]

*29. Dates of Meetings in 2006/07

To note the dates for meetings in 2005/06 as follows:

Friday, 27 October 2006 (1.30pm)
Tuesday, 19 December 2006 (10.15am) may be preceded by Treasurer’s Briefing at 9.15am
Friday, 16^th February 2007 (10.15 a.m) if necessary

Friday, 30 March 2007 (10.15am)
Tuesday, 24 July 2007 (2.30pm)

30. Any Other Business

31. Date of Next Meeting

Friday, 27 October 2006 (pm)

32. Valedictory

To give thanks to the student members for whom this will be the last meeting.