The Council

COUN05-A7

NOTICE OF MEETING

The next meeting of the University Council will be held on Tuesday 20 December 2005 at 10.15 a.m. in the Council Chamber, Administration Building 2.

PLEASE NOTE THAT THE MEETING WILL BE PRECEDED BY THE TREASURER’S BRIEFING (delivered by Bursar) AT 9.15 a.m.

Mr J M Town, Registrar

AGENDA

1. Business of the Agenda

Members are reminded that a starred item is approved at this stage unless notice is given of intention to speak to it. Any member wishing to speak to a starred item, to raise an item under any other business or to challenge the unconfirmed minutes is asked to give notice to the Registrar by mid-day on Monday 19 December.

2. Minutes

To confirm the Minutes of the Meeting of the Council held on 28 October 2005 (COUN05-M5 previously circulated).

3. Matters arising from the Minutes

SECTION A: Items for Discussion

4. Review of Effectiveness of Council

COUN05-P103

To receive the report from the Review of the Effectiveness of Council

NOTE: Brian Manley will attend for this item

5. University Accounts

5.1 Financial Statements

COUN05-P104 (separate enclosure)

To receive the University Financial Statements for the year ended 31 July 2005 together with the comments of the Treasurer’s Committee, and to approve the adoption of the accounts.

5.2 Financial Compliance Review 2004/05

COUN05-P105 (emailed HMP 6.12.05)

To receive the Financial Compliance Review 2004/05.

5.3 Income Summary 2004/05

COUN05-P106

To receive a summary of University income in 2004/05.

6. Capital Programme

6.1 Progress Report

COUN05-P107

To receive a progress report on the Capital Programme

6.2 New Finance System

COUN05-P108

To approve the purchase of the new finance system, from the University’s preferred suppliers, before the end of the calendar year, subject to final agreement on the contractual terms.

6.3 Development of Residential Accommodation

COUN05-P109

To receive a progress report from the Council Steering Group.

6.4 Health and Exercise Biosciences Building

COUN05-P110

To note that the Chair of Council has approved the release of £1.5M for asbestos removal and £1.2M for design and pre-construction fees. The project is now at Stage D.

7. Residential Hall Fees

COUN05-P111

To approve recommendations for residential hall fee levels for 2006/07.

8. Audit Committee

8.1 Report of Meeting

COUN05-P112

To receive the report of the meeting of the Audit Committee held on 27 October 2005

8.2 Annual Report of the Audit Committee 2004/05

COUN05-P113

To receive the Annual Report of the Audit Committee for 2004/05 which includes the report of the Internal Auditors.

9. Health, Safety and Environmental Committee

COUN05-P114

To receive a report of the meeting held on 16 November 2005 and to approve the following recommendations:

i. Blood Borne Viruses Policy (minute 05/31 and Annex A refer)

ii. Pathogens Policy (minute 05/31 and Annex B refer)

iii. Display Screen Equipment Policy (minute 05/32 and Annex C refer)

10. Matters for Reports

10.1 Pro-Vice-Chancellor (Research)

Research Grant Applications – first quarter

COUN05-P115

Research Grants Awarded – first quarter

COUN05-P116

10.2 Pro-Vice-Chancellor (Teaching)

Student Intake Targets 2006
Applications for 2006 Entry

10.3 Director of Business Partnerships, Innovation and Knowledge Transfer

COUN05-P117

10.4 Director of External Relations

COUN05-P118

11. Vice-Chancellor's Business

SECTION B - Items for Approval

*12. Travel, Expenses and Benefits Policy & Procedures

COUN05-P119

To approve Travel, Expenses and Benefits: Policy & Procedures.

*13. Guarantee to Co-operative Bank plc

To resolve, after due consideration of all the circumstances and on being satisfied that it is for the benefit of the Guarantor and in the interests of the Guarantor for the purpose of carrying on its business, to create a Guarantee in the form now produced (the Guarantee) to secure all the
liabilities of Imago @ Loughborough Limited to the Co-operative Bank plc and further to resolve that the Guarantee be executed as a deed by the Guarantor.

Note: this Guarantee supports the hire purchase of new fitness equipment for Burleigh Court.

*14. Senate

COUN05-P120

To receive a report of the meeting held on 23 November 2005 and to approve the following recommendations:

i. Introduction of Master of Research Award (MRes) (minute 05/101)

ii. Programme Proposals (minutes 05/108 and 05/113 refer)

iii. Establishment of New Prizes, Amendments to Existing Prizes and Discontinuation of Prizes (minute 05/112 and Annex A refers)

iv. Establishment and Revisions to Constitution and/or Terms of Reference of Committees and Sub-Committees:

a. Performance Monitoring Group (minute 05/110 and Annex B refers)

b. Estates Management Committee (minute 05/110 and Annex C refers)

c. Student Services Committee (minute 05/111 and Annex D refers)

d. Residential Provision and Management Sub-Committee (minute 05/111 and Annex E refers)

e. (Establishment of) Student Support Sub-Committee (minute 05/111 and Annex F refers)

*15. University Ordinances

COUN05-P121

On the recommendation of Senate, to approve:

i. amendments to Ordinance III: Substantive Awards and Honorary Degrees, with immediate effect [Annex A]

ii. (subject to approval of 16 (i)) amendments to Ordinance IV: Titles of Degrees and Conditions of Award, with effect from 2 October 2006 [Annex B]

iii. amendments to Ordinance XVII: Conduct and Discipline of Students, with immediate effect [Annex C]

*16. Common Seal

COUN05-P122

To ratify the action of the Registrar in affixing the University Seal to the documents listed.

SECTION C - Items for Information

*17. Annual Alumni Report

COUN05-P123

To receive the Alumni Annual Report.

*18. Loughborough University Development Trust

COUN05-P124

To receive a report from the Loughborough University Development Trust and summary financial statements for the period to 31 July 2005.

*19. Reports of Committees

To receive reports from the following Committees:

i) Audit Committee/Treasurer’s Committee - 24 November 2005 [COUN05-P125]

ii) Performance Monitoring Group – 1 December 2005 [COUN05-P126]

iii) Research Committee – 27 October 2005 [COUN05-P127]

iv) Resources and Planning Committee – 28 October 2005 [COUN05-P128]

v) Student Services Committee – 2 November 2005 [COUN05-P129]

vi) Treasurer’s Committee - on 24 November 2005 [COUN05-P130]

20. Any Other Business

21. Date of Next Meeting

Friday 17 February 2006 (if required)

Friday 31 March 2006