The
Council
COUN05-A3
NOTICE OF MEETING
The 316th meeting of the
University Council will be held on Tuesday
19 July at 2.30 p.m. in the Council Chamber,
Mr J M Town, Registrar
The meeting will be preceded by a buffet luncheon in
the Council Ante-Chamber at 1.30pm.
AGENDA
1. Business
of the Agenda
Members are reminded that a starred item is approved at this stage unless notice is given of intention to speak to it. Any member wishing to speak to a starred item, to raise an item under any other business or to challenge the unconfirmed minutes is asked to give notice to the Registrar by mid-day on Monday 18 July.
2. Minutes
To confirm the Minutes of the Meeting of the Council held on 1 April 2005 (COUN05-M1 previously circulated).
3. Matters
arising from the Minutes
3.1 Council Steering Group on the Engineering Litigation
To receive an update from the
Treasurer
3.2 Other Matters Arising
SECTION A: Items for Discussion
4. Strategic
Review Group
4.1 Progress Report
COUN05-P30
To note an update on the Strategic Review of
the University and the Estates Strategy.
4.2
COUN05-P31
On the recommendation of Senate, to consider and approve the creation of
the
4.3 Establishment of
COUN05-P32
On the recommendation of Senate, to consider and approve the
establishment of the
4.4 Establishment of Research Schools
COUN05-P33
On the recommendation of Senate, to consider
and approve the establishment of the following
(i)
(ii)
(iii)
(iv)
5. University
Budget
5.1 Budget Update 2004-05
COUN05-P34
To receive an update on the
University's budget for 2004/05.
5.2 Budget 2005-06 and Outlook 2006-07 and
2007-08
COUN05-P35
On the recommendation of Resources and
Planning Committee, to approve the budget for 2005-06 and to consider the
outlook for 2006-07 and 2007-08.
5.3 HEFCE Financial Forecasts and Commentary to
2008-09
COUN05-P36
To approve Financial Forecasts to 2008-09 for
submission to HEFCE.
5.4 HEFCE Indicators of Financial Health
COUN05-P37
To receive an update on the HEFCE Indicators
of Financial Health
6. University
Planning Activities
6.1 Corporate Planning Statement 2005
COUN05-P38
To approve the Corporate Planning Statement
2005 for submission to HEFCE.
6.2 Schedule
of Planning Activities
COUN05-P39
To note a Schedule of Planning Activities.
7. CUC Governance Code of Practice
7.1 Statement
of Primary Responsibilities
COUN05-P40
To approve a revised Statement of Primary
Responsibilities.
7.2 Review
of Effectiveness of Council
COUN05-P41
To receive a report and recommendations
regarding the review of effectiveness of Council.
8. Capital
Programme
8.1
Progress Report
COUN05-P42
To receive a progress report.
8.2
COUN05-P43
To note a proposal to house some sports governing bodies on a site at the western entrance to the University, which is being examined through the usual capital procedures.
8.3 Car Park 7 Development
COUN05-P44
To approve the creation of a supervisory group for the Car Park 7 development.
9. imago
COUN05-P45
To receive a progress report on imago.
10. Risk
Management
10.1 Consolidated Statement on
Risk and
COUN05-P46
To receive a Consolidated Statement on Risk and Opportunity Management 2004/05 and, with the advice of Audit Committee, to approve the revised Risk and Opportunity Management Policy and Procedures Manual (Annex 1) and Risk Register (Annex 2)
10.2 Risk Management Procedures
To note that Audit Committee has confirmed its opinion that the University’s risk management procedures provide satisfactory assurance, and to formulate Council’s opinion.
10.3 “Risk Appetite”
and Risk Management Direction
To receive a presentation from the Bursar and to consider Council’s role in the formulation of the University’s “risk appetite” and risk management direction.
11. Audit
Committee
11.1 Report of Meeting held on
2 June 2005
COUN05-P47
To receive a report of the meeting the of Audit Committee
held on 2 June 2005 and to approve:
i.
approve the appointment of Internal Auditors and a Fee
Proposal (item 6.2 (v) of the report refers)
ii.
approve the appointment of External Auditors and a
Fee Proposal (item 8 of
the report refers)
iii.
To note the Audit Committee’s opinion that the
University’s arrangements for pursuing and evaluating Value for Money are
satisfactory and to formulate Council’s opinion (item 7 refers).
*11.2 HEFCE Assurance Service
Report
COUN05-P48
To note
the HEFCE Assurance Service Report resulting from the visit between 22-24 March
2005.
*11.3 Statement of Corporate
Governance
COUN05-P49
To consider
and approve the draft Statement of Corporate Governance recommended by the
Audit Committee.
12. Nominating
Committee – Co-opted Membership of Council
COUN05-P50
To consider recommendations regarding co-opted membership of Council.
13. University Ordinances
COUN05-P51
On the
recommendation of Senate, to approve:
·
amendments to Ordinance III: Substantive Awards and
Honorary Degrees, with effect from 3 October 2005
·
amendments to Ordinance VI: Appointment of Academic
and certain Academic Related Staff, with effect from 19 July 2005
·
amendments to Ordinance XVII: Conduct and Discipline
of Students, with effect from 3 October 2005
·
repeal of Ordinance XIX: Assessment, with effect from
28 October 2005
·
repeal of Ordinance XX: Standing Committees of
Senate, with effect from 28 October 2005
·
amendments to Ordinance XXXVIII: Student Complaints
Procedures, with effect from 3 October 2005
14. Sporting
Success at Loughborough
University
COUN05-P52
To receive a report from the Director of the Sports
Development Centre.
15. Matters
for Reports
15.1 Pro-Vice-Chancellor (Research)
(i) Research Grants and Contracts
COUN05-P53
(ii) Update on RAE 2008
(iii) HEFCE Capital Funding for Research and Infrastructure (“SRIF3”)
15.2 Pro-Vice-Chancellor
(Teaching)
(i) Recruitment for 2005/06 Entry
COUN05-P54
(ii) Additional Student Numbers
(iii) Learning and Teaching Capital 4
COUN05-P55
15.3 Director of Business
Partnerships, Innovation and Knowledge Transfer
COUN05-P56
15.4 Director of External
Relations
COUN05-P57
16. Vice-Chancellor's
Business
To receive a report from the Vice-Chancellor.
SECTION B - Items for Approval
*17. Anti-Fraud
and Corruption Policy
COUN05-P58
To approve a revised Anti-Fraud
and Corruption Policy.
*18. Travel and
Expenses Policy
COUN05-P59
To approve travel expenses and
subsistence rates for 2005/06.
*19. Membership
of Council and Appointments to Committee Chairs and Standing Committees
COUN05-P60
.1 To note the membership of Council for 2005/06 thus far determined.
.2 To appoint the Chairs of certain Committees and to note vacancies for Chairs for 2005/06.
.3 To note recent appointments to Council Committees.
.4 To
reappoint members eligible to serve in 2005/06 and to authorise the Chair
(delegated to Registrar) to take action on behalf of Council to make
appointments to remaining vacancies on Council Committees, Joint Committees of
Senate and other bodies to which Council appoints.
*20. Loughborough
Students’ Union (LSU)
*20.1 LSU Constitution
COUN05-P61
In accordance with Ordinance XIX, to receive interim recommendations regarding the review of the LSU Constitution.
*20.2 LSU Annual Report
COUN05-P62
To receive the LSU Annual Report
*21. Resources
and Planning Committee
*21.1 Report
of Meeting held on 3 June 2005
COUN05-P63
To receive the report from the meeting of Resources and Planning Committee held on 3 June 2005 and approve the following recommendations:
·
the CIS Finance System Project, subject to
consideration by the Treasurer’s Committee (item 7 refers)
·
that the appointment of “critical
friends” as per the Capital Procedure for CIS Projects be dispensed with for
the CIS Finance System Project (item 7 refers)
·
Tuition Fees and Bursaries from 2006/07 (item 11 and Annex
A refers)
·
Car Parking Charges (item 12 and Annex B refers)
*21.2 Chair’s Action: PGCE Tuition Fees &
OFFA Agreement
COUN05-P64
(to follow)
On the recommendation of the Chair of Resources and
Planning, to approve PGCE tuition fees from 2006/07, and to approve the subsequent
changes to the OFFA Agreement to include the fee and a bursary arrangement for
PGCE students.
*22. Senate
COUN05-P65
To receive the report from the
meeting of Senate held on 29 June 2005 and approve the following
recommendations:
.1 Review of Committees: (minute 05/52
refers)
·Student
Services Committee: revised Terms of Reference/Membership and new Sub-Committee
Structure (Annex A refers)
·that the
authority to award Personal Titles be delegated to Human Resources Committee
.2 Programme Proposals (minute 05/59
refers)
.3 Establishment of New Prizes,
Amendments to Existing Prizes and Discontinuation of Prizes (minute 05/63
and Annex B refers)
*23. Health,
Safety and Environmental Committee
COUN05-P66
To receive the reports from the meetings of the Health, Safety and
Environmental Committee held on 23 February and 15 June 2005 and to approve the
introduction, within a year, of compulsory health and safety training for
HoDs/HoSSs (item 5/17 (iii) of the report refers).
*24. Common Seal
COUN05-P67
To ratify the action of the Registrar in affixing the University Seal to the documents listed.
SECTION C - Items for
Information
*25. Executive
Management Group Responsibilities and Organisation Chart
COUN05-P68
To note the Executive Management Group Responsibilities and University Organisation Chart.
*26. Careers Service Advisory Board
COUN05-P69 (separate enclosure - members only)
To receive the Annual Report of the Careers Service
Advisory Board for 2004/05.
*27. Reports of Committees
To receive reports from the following Committees:
i)
Performance Monitoring Group – 15 June 2005 [COUN05-P70]
ii)
Research Committee – 28 April 2005 [COUN05-P71]
iii)
Student
Services Committee – 2 March and 1
June 2005 [COUN05-P72]
iv)
Treasurer’s Committee – 21 June 2005 [COUN05-P73]
*28. HEFCE Strategic Plan 2003-2008
To note that the HEFCE Strategic Plan 2003-2008 is available on the Internet at the following URL:
www.hefce.ac.uk/pubs/hefce/2005/05_16/
*29. Dates of Meetings in 2005/06
To note the dates for meetings in 2005/06 as follows:
Friday, 28 October 2005 (1.30pm)
Tuesday, 20 December 2005 (10.15am)
Friday, 17 February 2006 (10.15am)
Friday, 31 March 2006 (10.15am)
Wednesday, 19 July 2006 (10.15am)
30. Any Other Business
31. Date of Next Meeting
Friday, 28
October 2005 (pm)
32. Valedictory
To give
thanks to the student members for whom this will be the last meeting.
Author - M T Whyte
Date – July 2005
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