The Council

COUN09-A3

NOTICE OF MEETING

The next meeting of the University Council will be held on Thursday 9 July 2009 in the Council Chamber, Administration Building 2 (1.30pm start).

Dr Jennifer Nutkins, Secretary

The meeting will be preceded by a buffet luncheon in the Council Ante-Chamber from 12.45pm.

There will be a briefing on International Student Recruitment and Fees at 1.45pm. All members are expected to attend. The formal meeting will start at 2.15pm.

AGENDA

1. Business of the Agenda

1.1 Members are reminded that a starred item is approved at this stage unless notice is given of intention to speak to it. Any member wishing to speak to a starred item, to raise an item under any other business or to challenge the unconfirmed minutes is asked to give notice to the Secretary by mid-day on Wednesday 8 July 2009.

1.2 To APPROVE changes to the period of notice required to unstar items and/or raise items under any other business and proposals for the circulation of Section B and C papers.

COUN09-P48

2. Minutes

To CONFIRM the Minutes of the Meeting of the Council held on 27 March 2009 (COUN08-M1 previously circulated).

3. Matters arising from the Minutes

3.1 To RECEIVE an update on progress regarding the Review of Council Effectiveness

COUN09-P49

3.2 Other Matters Arising

SECTION A: Items for Discussion

4. University Strategy/Planning

4.1 To RECEIVE a report on progress against Implementation Plans in 2008/09 and priorities for 2009/10.

COUN09-P50

Further details are available on the intranet at:

www.lboro.ac.uk/admin/ar/planning/opplans/index.htm

4.2 To APPROVE the Human Resources Implementation Plan in support of the University Strategy.

COUN09-P51

4.3 To APPROVE the Sports Strategy and Implementation Plan in support of the University Strategy.

COUN09-P52

4.4 To APPROVE the Advancement Implementation Plan in support of the University Strategy.

COUN09-P53

4.5 To RECEIVE information relating to Review of University Strategy and the Joint Meeting of Senate and Council which take place on 9 October 2009.

COUN09-P54

5. Key Performance Indicators

5.1 To RECEIVE an update on University KPIs

COUN09-P55

5.2 To RECEIVE a report on “Universities that Count”

COUN09-P56

6. University Budget

6.1 To NOTE the Budget Update for 2008/09

COUN09-P57

6.2 To APPROVE the Budget for 2009/10

COUN09-P58

6.3 To RECEIVE and APPROVE the five year financial plan in the context of financial scenarios

COUN09-P59

7. Capital Programme

7.1 To RECEIVE a progress report on current projects and to NOTE the revised five year capital plan

COUN09-P60

7.2 To CONSIDER and give outline APPROVAL for the Central Park Masterplan

COUN09-P61 (to be tabled)

8. Risk Management

8.1 To APPROVE a Consolidated Statement on Risk Management 2008/09 and NOTE the Statement of Corporate Governance.

COUN09-P62

*8.2 To APPROVE Audit Committee’s opinion on Risk Management (Item8.2 (ix) of paper COUN09-P67 refers)

8.3 To APPROVE the University Risk Register and Schedule for 2008/09.

COUN09-P63

Summary papers are provided for the Council meeting. Full details of the Risk Register and Schedule are available upon request.

8.4 To APPROVE revised procedures for Risk Management.

COUN09-P64

*8.5 To receive a copy of HEFCE’s Assessment of Institutional Risk

COUN09-P65

9. Audit Committee

COUN09-P66 & COUN09-P67

To receive reports of the meetings the of Audit Committee held on 3 March and 25 June 2009 and to:

9.1 NOTE that Simon Proffitt will be retiring as Chair from 31 July 2009 and that the Chair of Council has APPOINTED Nigel Tamplin as Chair with effect from 1 August 2009.

9.2 RECEIVE a report on the Audit Committee’s review of its effectiveness

COUN09-P68

*10. Matters for Reports

*10.1 Pro-Vice-Chancellor (Research)

*(i) Research Grants and Contracts

COUN09-P69

*(ii) Research Outputs

COUN09-P70

10.2 Pro-Vice-Chancellor (Teaching)

COUN09-P71

*10.3 Pro-Vice-Chancellor (Enterprise)

COUN09-P72

11. Chairman’s Report

To RECEIVE a report from the Chairman including amendments to the membership of Boards of Subsidiary Companies.

12. Vice-Chancellor's Report

To RECEIVE a report from the Vice-Chancellor on the following items:

i. Recent Developments at the University

ii. Policy Developments for HE in the UK

COUN09-P73

13. University Charter and Statutes

13.1 To APPROVE amendments to the Charter to remove references to Court

COUN09-P74

13.2 To APPROVE amendments to Statutes I, II, III, IV, VII, IX, (repeal of XII), XIII, XIV, XV, XX, and XXV to remove references to Court.

Statutes IX The Registrar and XIII Council are also amended:

(i) To remove reference to the Registrar acting as secretary to Council and to allow Council to appoint its secretary from amongst the administrative staff.

(ii) To make explicit Council’s responsibility for risk management.

COUN09-P75

SECTION B - Items for Approval

*14. University Ordinances

*14.1 On the recommendation of Senate, to APPROVE amendments to the following, to remove references to Court:

· Ordinance V The Chancellor – Appointment of a Successor.

· Ordinance XVII Conduct and Discipline of Students.

· Ordinance XXV Title of Emeritus Professor.

· Ordinance XXX Concerning the Composition of the Senate.

· Ordinance XXXVIII Student Complaints Procedures.

· Ordinance XXXIX Ownership and Commercial Exploitation of Intellectual Property.

COUN09-P76

*14.2 On the recommendation of Senate, to APPROVE the repeal of Ordinance IX Powers and Meetings of Court.

*14.3 On the recommendation of Senate, to APPROVE amendments to Ordinance XXXIII Diplomas and Certificates.

COUN09-P77

*14.4 Further to minute 09/16 and papers COUN09-P20-22, to CONFIRM amendments to Ordinances II, IV and XVII.

*15. Membership of Council 2009/10

COUN09-P78

To NOTE the membership of Council for 2009/10 thus far determined.

*16. Council Membership of Committees 2009/10

COUN09-P79 (to follow)

To NOTE Council membership of University Committees 2009/10.

*17. Senate

COUN09-P80 (to follow)

To RECEIVE the report from the meeting of Senate held on 1 July 2009 and to APPROVE:

*17.1 Programme Proposals

*17.2 Change of Title – Department of Politics, International Relations and European Studies to Department of Politics, History and International Relations

*17.3 Revisions to the Procedures for Establishment of Research Groups, Centres, Institutes and Research Schools.

COUN09-P81

*18. Enterprise Board

COUN09-P82

To RECEIVE the report from the Enterprise Board held on 8 April 2009 and to APPROVE amendments to the Terms of Reference (Annex A).

*19. Treasurer’s Committee

COUN09-P83

To RECEIVE reports from the Treasurer’s Committee meetings held on 13 November 2008, 31 March and 16 June 2009 and to APPROVE:

*19.1 Anti-Money Laundering Policy

COUN09-P84

*19.2 Ethical Investment Policy

COUN09-P85

*20. Widening Participation Strategic Assessment

COUN09-P86

To APPROVE the Widening Participation Strategic Assessment submitted to HEFCE.

SECTION C - Items for Information

*21. Reports of Committees

To receive reports from the following Committees:

*21.1 Advancement Committee – 10 June 2009 [COUN09-P87]

*21.2 Costing and Pricing Committee – 21 January 2009 [COUN09-P88]

*21.3 Estates Management Committee – 26 March, 30 April & 4 June 2009 [COUN09-P89]

*21.4 Health, Safety and Environmental Committee – 10 June 2009 [COUN09-P90]

*21.5 Performance Monitoring Group – 10 March 2009 [COUN09-P91]

*21.6 Research Performance Monitoring Group – 3 March and 20 April 2009 [COUN09-P92]

*21.7 Student Experience Committee – 17 June 2009 [COUN09-P93]

*22. Dates of Meetings in 2009/10

To note the dates for meetings in 2009/10 as follows:

Friday 9 October 2009 – as part of the Joint Meeting of Senate and Council to review the University Strategy

Friday, 27 November 2009 (9.15 am) and including the Treasurer’s Briefing
Friday, 19 March 2010 (9.30 am)
Thursday, 8 July 2010 (1.30 pm)

23. Any Other Business

24. Date of Next Meeting

Friday 9 October 2009 – as part of the Joint Meeting of Senate and Council to review the University Strategy

25. Valedictory

To give thanks to the student members for whom this will be the last meeting.