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The
Council
COUN08-A5
NOTICE OF MEETING
The next meeting of the University
Council will be held on Tuesday 22 July
2008 in the Council Chamber, Administration Building 2 (2.30pm start).
Dr Jennifer Nutkins, Secretary
The meeting will be preceded by a buffet luncheon in
the Council Ante-Chamber from 12.30pm.
A Campus
Tour has been arranged to take place in advance of the meetings. Members of Council wishing to participate in
the Campus tour are asked to arrive in the Council Ante-Chamber from 12.45pm
– a coach will leave at 1.00pm and return by 2.15pm for the start of the
meeting.
AGENDA
1. Business
of the Agenda
Members are reminded that a starred item is approved at this stage unless notice is given of intention to speak to it. Any member wishing to speak to a starred item, to raise an item under any other business or to challenge the unconfirmed minutes is asked to give notice to the Secretary by mid-day on Monday 21 July 2008.
2. Minutes
To confirm the Minutes of the Meeting of the Council held on 4 April 2008 (COUN08-M3 previously circulated).
3. Matters
arising from the Minutes
3.1 To
receive a verbal update on progress regarding the Review of Council
Effectiveness
3.2 Other Matters Arising
SECTION A: Items for Discussion
4. “Loughborough University
4.1 To
note a summary progress report on implementation priorities for 2007/08
COUN08-P62
Please
note that the full set of implementation plans are available upon request from
the Planning Office.
4.2 To
note the schedule of implementation priorities for 2008/09
COUN08-P63
4.3 To
comment on an initial draft of the Sustainability Implementation Plan
COUN08-P64
4.4 To
approve the Information Services Implementation Plan
COUN08-P65
5. Key
Performance Indicators
COUN08-P66
To receive an update on Key Performance Indicators.
6. University
Budget
6.1 To
note the Budget Update for 2007-08
COUN08-P67
6.2 To consider 5 year financial
scenarios to 2012-13
COUN08-P68
6.3 To
approve the Budget for 2008/09 in the context of the 5 year financial scenarios.
COUN08-P69
6.4 To
note HEFCE Indicators of Financial Health
COUN08-P70
7. Capital
Programme
7.1 To receive a presentation from the Provost
on the East Park Masterplan
7.2 To receive an update on the SportPark
COUN08-P71
7.3 Update on other Major Building Projects
COUN08-P72
7.4 To note that the Chair has taken Chair’s Action between meetings to approve Snells Nook Lane Land Purchase and the Martin Hall Project – Phase 2.
8. Project
Approval Procedures
COUN08-P73
To approve
revisions to Project Approval Procedures.
9. Committee
Structure
Following revisions to the University
Committee structure, approved at the last meeting:
9.1 To
approve Terms of Reference and Constitution of the Advancement Committee
COUN08-P74
9.2 To
approve a new title and revised Terms of Reference and Constitution of the Student
Services Committee
COUN08-P75
*9.3 To
approve amendments to Terms of Reference and/or Constitution of other
Committees
COUN08-P76
10. Membership/Purpose
of Court
To receive a verbal update from the
Vice-Chancellor.
11. Risk
Management
11.1 To
receive and approve a Consolidated Statement on Risk Management 2007/08 and
note the Statement of Corporate Governance.
COUN08-P77
11.2 To
note revisions to the operation and documentation of Risk Management activities
and to approve the University Risk Registers and Schedules for 2007/08 and
2008/09.
COUN08-P78
Summary
papers are provided for the Council meeting.
Full details of the Risk Registers and Schedules are available upon
request.
*11.3 To
receive a copy of HEFCE’s Assessment of Institutional Risk
COUN08-P79
12. Audit
Committee
COUN08-P80
To receive
reports of the meetings the of Audit Committee held on 29 May and 9 July 2008
and to:
12.1 approve
Audit Committee’s opinion on Risk Management (Item 8.2 (vii), on the 9
July report refers)
12.2 note changes to the requirements on Audit
Committee made by the Revised HEFCE Financial Memorandum 2009 (Item 10.1 on the
9 July report refers).
12.3
approve the appointment of Deloitte and Touche as the
University's external auditors in
connection with the audit of the Financial Statements for 2007-08, their
appointment for this concluding on 30 April 2009 (Item 14.1 on the 9 July report
refers).
12.4
approve fees for 2008 (item 14.2 of the 9 July report
refers)
13. Loughborough
Students’ Union
13.1 To
approve changes to the Loughborough Students’ Union Constitution
COUN08-P81
13.2 To
receive a presentation of the Loughborough Students’ Union Annual Report
COUN08-P82 (available in the
meeting)
14. Matters
for Reports
14.1 Pro-Vice-Chancellor (Research)
(i) Research
Applications – Quarterly Analysis by Department
COUN08-P83
(ii) New
Research Grants and Contracts
COUN08-P84
(iii) Research Outputs
COUN08-P85
*14.2 Pro-Vice-Chancellor (Teaching)
(i) Recruitment for 2008/09 Entry
COUN08-P86
(ii) Other Matters: National Student Survey
& QAA Institutional Audit
COUN08-P87
*14.3 Pro-Vice-Chancellor (
COUN08-P88
15. Vice-Chancellor's
Business
To receive a report from the Vice-Chancellor on
the following items:
15.1Recent Developments at the
University
15.2Advancement
COUN08-P89
15.3Policy Developments for HE in the
COUN08-P90
SECTION B - Items for Approval
*16. University
Ordinances
On the recommendation
of Senate, to approve amendments to the following Ordinances:
16.1 Ordinance XVII (Conduct and Discipline of Students).
COUN08-P91
16.2 Ordinance XXXVIII (Student Complaints)
COUN08-P92
On the recommendation of the Chair of Estates
Management Committee, to approve amendments to the following Ordinance:
16.3 Ordinance XXIII (Traffic and Parking in the University).
COUN08-P93
*17. Membership
of Council and Appointments to Committee Chairs and Standing Committees
COUN08-P94
17.1 To note the membership of Council for 2008/09 thus far determined.
17.2 To re-appoint Simon Proffitt as the Chair of Audit Committee.
17.3 To authorise the Chair (delegated to the Secretary), on the
advice of the Nominations Committee, to take action on behalf of Council to
make re-appointments and new appointments to vacancies on Council Committees,
Joint Committees of Senate and other bodies to which Council appoints.
*18. Senate
COUN08-P95 (to follow)
To receive
the reports from the meetings of Senate held on 2 July 2008 and to approve:
*18.1 Programme Proposals
*18.2 Change of Title –
*19. Health, Safety and Environmental Committee
COUN08-P96
To receive a report from the meeting of
the Health, Safety and Environmental Committee held on 11 June 2008 and to
approve:
*19.1 Policy on the reporting of Accidents,
Dangerous Occurrences and Occupational Ill Health
COUN08-P97
*19.2 Policy on Dangerous Substances and Explosive
Atmospheres
COUN08-P98
*19.3 Policy on Control of Substances Hazardous to
Health
COUN08-P99
SECTION C - Items for
Information
*20. Alumni Board Annual Report
COUN08-P100
To receive the Annual Report of the Alumni Board for 2007/08.
*21. Careers Service Advisory Board Annual Report
COUN08-P101 (available in the meeting)
To receive the Annual Report of the Careers Service
Advisory Board for 2007/08.
*22. Reports of Committees
To receive reports from the following Committees:
22.1
22.2
Estates Management Committee – 6 March and 8
May 2008 [COUN08-P103]
22.3
Performance Monitoring Group – 11 March 2008
[COUN08-P104]
22.4
Research Committee – 6 June 2008 [COUN08-P105]
22.5
Research Performance Monitoring Group – 29
April and 11 June 2008 [COUN08-P106]
22.6
Student Services Committee – 30 April 2008 [COUN08-P107]
22.7
Treasurer’s Committee –17 June 2008
[COUN08-P108]
22.8
Costing and Pricing Committee – 14 April 2008
[COUN08-P109]
*23. Dates of Meetings in 2008/09
To note the dates for meetings in 2008/09 as follows:
Friday 10 October 2008 (2.15pm)
Friday, 28 November 2008 (10.15am) may
be preceded by Treasurer’s Briefing at 9.15am
Friday, 27 March 2009(10.15am)
Thursday, 9 July 2009 (2.15pm)
24. Any Other Business
25. Date of Next Meeting
Friday 10 October 2008
26. Valedictory
To give
thanks to the student members for whom this will be the last meeting.
Author – Miranda Routledge
Date – July 2008
Copyright (c)