Guidance on Exam Arrangements for CDS Students

 

Guidance on the Role of Readers in Examinations

Any student who is permitted a reader as an exam arrangement should be placed in a separate room, with an invigilator present to ensure there is no academic misconduct.  The reader should be given a copy of the exam script.
The reader may, at the request of the student:

          • Read all or any part of the examination paper, as many times as the student requests. This includes any formulae sheet or additional materials students are permitted to take into the examination.
  • Read back all or any part of the student’s answers at the student’s request.

The reader may not:

    • Explain or clarify any of the paper. The reader may only read word for word from the paper or from the student’s answers.
    • Prompt the student to move onto the next question or help the student to choose which question to answer.
    • Explain abbreviations and symbols. Readers may read out symbols or abbreviations but may need to be given guidance as to whether a student should be expected to understand the symbol/ abbreviation as a part of the examination question. 

     

    Guidance on the Role of Scribes in Examinations

    Any student who is permitted a scribe as an exam arrangement should be placed in a separate room, with an invigilator present to ensure there is no academic misconduct. The scribe should be given a copy of the exam script.
    The scribe will:

    • Write down answers exactly as the student dictates them
    • Read back any of the answers if the student requests this
    • Change an answer if the student asks them to write something different
    • Strictly follow the student’s instructions when drawing maps, diagrams and graphs (if required)

    The scribe may not:

    • Explain or clarify any of the paper
    • Prompt the student to move onto the next question or help the student to choose which question to answer
    • Read any of the exam paper, unless they are working as both reader and scribe
    • Continue writing answers once the examination has finished

    The student must:

    • Dictate punctuation in English language papers. In other examinations this is not necessary and punctuation can be completed by the scribe.
    • Dictate spelling in foreign language examinations when answering in the foreign language

    Note: If a student is entitled to rest breaks as well as a scribe, rest breaks will only start once the scribe has finished writing down the student’s answer.

     

    Guidance on the Role of Prompters in Examinations

    Some students may be granted a prompter in examinations if they lose concentration or need to be prompted to move on to the next question in exams. Any student permitted a prompter should be placed in a separate room, with an invigilator present to ensure there is no academic misconduct.
    To keep the student focussed on the paper, the prompter may:

    • Tap on the table or the student’s arm to encourage them to regain concentration.
    • Speak to the student to tell them to focus, to move on to the next question or remind the student of how long is left.
    • Show the student a visual cue (flashcard) to encourage them to focus or move on to the next question.

    The prompter may not:

      • Advise the student on which questions to use.
      • Tell the student in which order to do the questions.

       

      Guidance on Rest Breaks in Examinations

      Some students may be granted rest breaks in examinations. This can be in addition to extra time.

        • Rest breaks should be considered as pauses in the exam and the exam time should be stopped when a student takes a rest break. Students will normally have up to 30 minutes worth of rest breaks (though this is subject to review).
        • Students should tell the invigilator when they wish to have a rest break. They may take as much or as little out of their half hour as they wish at any one time.  
        • Students can choose to stay in the room for their rest break, or may leave the room if supervised by a member of staff. This can include going to the toilet, taking a drink or snack if recommended, or moving around to relieve physical discomfort.
        • The invigilator should tell the student at regular periods how long they have left in the exam and how much rest time they have left. 
        • Students may not talk about or work on the examination during their rest break. The student’s exam papers should also be turned over during rest breaks.

         

        Guidance on the use of Computers

        The following should be noted for students permitted the use of a word processor in exams:

          • Students should label answers clearly.
          • Students must not be able to see one another’s screens.
          • Students may be permitted to change the background colour of screens if required. This should be supervised by the invigilator.
          • Computers should have the following disabled:
            • internet access,
            • spelling/ grammar checks where English language competence is an assessed element (i.e. an English language exam for international students).
            • calculator
            • thesaurus
            • any assistive software (e.g. text to speech software) unless this is specifically recommended as an exam arrangement.
          • Computers will be connected to a central printer and/ or the invigilator(s) will have a portable storage device available to store the students’ work on.
          • The student may ask for the script to be printed during the exam for proofreading purposes.
          • The student’s final script will be printed after the exam. The student should be given the printed script to confirm that it is his/her work and should be asked to sign the script to confirm this. Students may not alter the script at this stage, however.

           

          April 2010